Privacy Policy

Hachioji City Gakuen City Cultural Fureai Foundation (hereinafter referred to as the “Foundation”) We are aware that it is a very important responsibility to properly protect your personal information. The Foundation strives to protect personal information based on the following policy.

1.Acquisition of Personal Information

The Foundation will clarify the purpose of the office handling personal information, and will acquire personal information by lawful and fair means, in principle, after notifying or announcing the purpose of use in advance. When acquiring personal information, as a general rule, it will be obtained from the person himself/herself.

2.Use of Personal Information

  • The Foundation will use personal information within the scope of the purpose of use indicated at the time of acquisition, etc., and within the scope necessary for the performance of business.
  • When entrusting the handling of personal information to a third party, we will conclude a contract with the third party to strictly maintain confidentiality, clarify where the responsibility lies, and conduct necessary and appropriate supervision for the safe management of personal information.

3.Provision of Personal Information to Third Parties

As a general rule, the Foundation will not provide personal information to third parties except in the following cases.

  • With the consent of the customer.
  • When required by the Personal Information Protection Law or other laws and regulations.

4.Management of Personal Information

  • The Foundation will maintain the accuracy of personal information and manage it safely in accordance with laws and regulations.
  • In order to prevent leakage, loss, or damage of personal information, we will implement strict security measures and manage it in an environment where outsiders cannot access it.

5.Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

  • The Foundation will promptly respond to requests from customers to disclose, correct, suspend the use of, or delete their personal information. The procedures and methods of disclosure will be explained at the following contact point.
  • Personal Information Disclosure Consultation Desk on this website: Personal Information Section, Arts and Culture Promotion Division TEL 042-621-3005

In the case of disclosure, a separately determined amount will be charged.

6.Announcement of Matters Concerning Retained Personal Information

The Foundation will use retained personal information (personal information created or acquired by the staff of the Foundation in the course of their duties and used by the staff in an organized manner). When announcing the purpose of use, changes thereto, and other matters stipulated by laws and regulations and the Foundation’s regulations, it will be done on the Foundation’s website (https://www.hachiojibunka.or.jp/).

7.Organization and Structure

  • The Foundation appoints a Managing Director as the person responsible for the protection of personal information and conducts the safe management of personal information in its possession.
  • The Arts and Culture Promotion Division has appointed a person responsible for the protection of personal information handled by this website, and will handle the personal information held responsibly.
  • We will provide training to all employees on the protection of personal information and ensure that personal information is handled appropriately in daily operations.

8.Establishment, implementation, monitoring, and improvement of rules related to the protection of personal information

In order to thoroughly implement the above policy, the Foundation will disseminate the rules related to the protection of personal information to its staff and related parties, monitor the implementation status, and make improvements.

9.Complaints and Inquiries

Director of Arts and Culture Promotion Division Yonekura TEL 042-621-3005

E-mail : geishin88@hachiojibunka.or.jp

  • July 1, 2024
  • Hachioji City Gakuen City Cultural Fureai Foundation
  • President: Takakazu Hotei

Purpose of use of personal information

July 1, 2024

Hachioji City Gakuen City Cultural Fureai Foundation (hereinafter referred to as the Foundation) We will use the acquired personal information of customers in the business of 1 below to the extent necessary to achieve the purpose of use in 2 below.

1.Foundation’s Activities

The Foundation will carry out the following projects to achieve its objectives, with the aim of promoting the development of arts and culture, community and sports, as well as the development of a university city, as well as promoting voluntary learning activities by citizens, thereby contributing to the development of enriched civic lives and vibrant local communities.

  1. Projects related to the management and operation of the following facilities designated by Hachioji City
    • Arts & Culture Center
    • Minami-Osawa Cultural Center
    • Gakuen City Center
    • Museum of Dreams
    • Civic Centers (18)
  1. Projects related to the promotion of art and culture by citizens
  2. Projects related to the development of voluntary artistic and cultural activities by citizens
  3. Projects related to community development and promotion of activities
  4. Projects related to the promotion of sports activities by citizens
  5. Projects related to the promotion of collaboration between universities, citizens, companies, etc.
  6. Projects related to the promotion of exchanges between citizens, universities, and students
  7. Projects related to the collection and provision of information on learning activities of citizens
  8. Other activities necessary to achieve the objectives of the Foundation

2.Purpose of use

The purpose of use of customers’ personal information acquired in the course of implementing this project is as follows.

  • Administrative work and communication related to project implementation and public relations
  • Ticket sales, office work and communication related to the Association of Friends
  • Sending business notices (direct mail, e-mail, etc.)
  • Preparation of statistical data to improve business operations
  • Contracts, payments, etc. related to the implementation of the project and communication
  • Administrative work and communication related to donations and donations